Outgoing Office Coordinator up to $38K -
Location: San Diego
Posted on: October 26, 2024
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Job Description:
Companies in San Diego are seeking a professional, personable,
and friendly Office Coordinator to join their teams. These
positions are considered critical to our clients' experience and
count on the Receptionist to present a consistent and professional
"first impression" to clients and visitors. Successful candidates
will be passionate about providing excellent customer service, with
superior phone and interpersonal skills. Companies offer
competitive salaries, as well as a comprehensive benefits package
and retirement plans. Job Responsibilities: ? Professionally
answers all incoming calls, handling appropriately; maintains phone
system and internal phone lists ? Greets clients and visitors in a
professional, friendly, hospitable manner ? Maintains lobby and
employee areas ?Periodic project work, including phone system
updates ? Administrative/Finance support -Orders office supplies
and replenish as required - Schedules appointments and meetings for
clients and staff - Orders food and sets up for meetings for
clients and staff - Monthly staff meeting preparation, setup and
meeting minutes - Process Payroll- Word processing support for
administrative staff, copying, faxing, filing and collating
(varies) - Manages petty cash - Use tax tracking and reconciliation
- Monitors fax and info email mailboxes for Firm -? Marketing
support: - Special events coordination, including speaker series,
external client events and employee events - Manages, updates and
distributes company marketing materials (brochures) - Organizes
client birthday, veterans day and holiday card mailings, including
customized printing as needed - Manages, orders and distributes
client and special gifts, as requested ?Facilities support: - Main
contact and liaison for property manager; serves on emergency team
- Main contact for most office vendors (water, office equipment and
supplies, plants, mailing services, etc.) - Fixed assets inventory,
tracking and annual physical audit - Monitors and reports on
security and video systems ? Additional duties as assigned
Qualifications & Requirements: ?Passionate about excellent client
service 2-5 years previous experience as receptionist or similar
front office role Exceptional phone and interpersonal skills Clear
diction and knowledge of the English language, both written and
verbal Proficiency with MS Office 2007, especially MS-Word and
Excel High school diploma; college degree highly preferred
Professional appearance History of exceptional punctuality and
attendance
We are an equal employment opportunity employer and will consider
all qualified candidates without regard to disability or protected
veteran status.
Keywords: , La Mesa , Outgoing Office Coordinator up to $38K -, Administration, Clerical , San Diego, California
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